The Archived Stage allows users to remove applications from active workflows without permanent deletion, preserving historical records and supporting compliance and audit needs.
With the Archived Stage implementation, users and systems can now:
Archive an application via API, user action, or automated trigger
View archived apps within the Pipeline view, with advanced search filters
Display archived app data in read-only mode on the application page
📡 Archive an App via API
Endpoint:
POST/apps/archive
Description:
Archives an application by its unique ID or application number. Once archived, the application will be available in read-only mode on the application page for auditing or reference purposes.
Request Headers:
Name | Type | Required | Description |
Authorization | string | ✅ | Bearer token for API access |
Content-Type | string | ✅ | Must be |
ℹ️ How to Get the Bearer Token:
Once an API client is created, you can generate an access token:
Navigate to Admin > Security Setup > Manage API Clients
Create or select an existing API client
Generate an access token from the client detail view
Use this token as:
Authorization: Bearer YOUR_ACCESS_TOKEN
Request Body:
{
"appNumber": 3544,
"reason": "test"
}
Field | Type | Required | Description |
appNumber | number | ✅ | The unique application number to archive |
reason | string | ✅ | Reason for archiving the application |
✅ Response Codes
Code | Meaning |
200 | OK – App archived successfully |
400 | Bad Request – Invalid input |
401 | Unauthorized – Invalid token |
500 | Internal Server Error |
⚙️ Archive via Action Post Function
Logixx allows users to archive apps using the Post Function (action). This is typically used to archive apps during or after specific status transition.
How to Configure:
Go to Admin > Site Setup > System Configuration > Actions
Click Add or Edit on the action where you want to include archiving
In the popup window, scroll down to Post Functions
From the Add New Post Function dropdown, select Archive App
Save the action
This setup enables automatic archiving of apps when that action is triggered
🔁 Trigger Handler for Archived Status
Applications can now be archived through custom triggers based in any configurable trigger condition.
How to Configure:
Go to Admin > Site Setup > System Configuration > Triggers
Click Add or Edit on the trigger where you want to select archiving
In the popup window, locate the Trigger Action dropdown
Select Archive App from the list
Define your trigger conditions
Save the trigger
This configuration allows Logixx to automatically archive apps that meet the defined conditions.
🔍 Search Archived Apps in Pipeline View
Users with the proper permission can now include archived applications in Pipeline searches:
Navigate to the Pipeline View
Use filters to toggle between Active Only, Archived only and Both.
🔒 Archived Apps Are Read-Only
When viewing an archived app:
All fields are visible but not editable
Activity logs, attachments, and notes remain accessible
UI clearly marks the application as “Archived”.
Permission: Access to archiving features and the ability to view archived apps is restricted. To modify access, go to Manage Roles.